TOWNSPEOPLE JOB ANNOUNCEMENT – 04-12-FA

Title:               Finance Assistant

Department:  Administration/Finance

Class:              Part-Time (25 hours per week), Non-Exempt (hourly)

Status:            Temporary (3 to 6 months, with possibility of permanent status based upon funding availability)

Reports to:     Finance Director

Agency History: Townspeople is a Community Housing Development Organization that develops, owns, and manages affordable supportive housing and coordinates supportive services for its tenants. Additionally, we provide housing resources to the HIV/AIDS community as well as other low-income individuals since 1984. Our organization is based upon the principle that all people deserve the best possible housing resources.

Job Summary: The Finance Assistant, under the direction of the Finance Director, assists in the maintenance of accounting records and systems, including accounts payable, accounts receivable and the general ledger. The Finance Assistant works directly with the Finance Director to assist him/her with managing the daily, monthly, and yearly responsibilities of the finance department.  The Finance assistant is generally the liaison between staff and the Finance department. 

Essential Functions:

• Assist Finance Director with Accounts Receivable, including rent payments.
• Assist Finance Director with Accounts Payable activities.
• Manage petty cash flow and record retention.
• Manage debit card transaction records.
• Oversee staff time sheet and expense reimbursement submissions for semi-monthly payroll.
• Generates payroll reports and maintain pay stub records.
• Create and maintain all personnel forms including I-9 and W-4 forms, resumes, etc.
• Maintain employee benefits forms and records.
• Handle employee relations when necessary.
• Assist Finance Director with EDD and Worker’s Compensation reporting.
• Provide assistance to the Finance Director during annual audit preparation.
• Deliver monthly grants claims to government housing agencies.

• Enter invoices in accounts payable and reconcile accounts payable system to general ledger.
• Prepare invoices with backup for claims to multiple grant agencies.
• Maintain tenant rent receivables and payments.
• Coordinates with Asset Management and Supportive Services personnel to maintain accurate rent rolls and process rents in a timely fashion.
• Enter accounts receivable and reconcile accounts receivable system to general ledger.
• Assists in performance of month-end close.
• Assists in the preparation of monthly, quarterly and annual financial statements.
• Assists in filing of payroll tax returns including 941, 945 & DE forms 34 and 7.
• Assists in preparing and monitoring of agency cash flow forecasts and advises the Finance Director of any issues.
• Perform other duties as assigned.

Knowledge, Skills and Abilities:

• Good verbal and interpersonal communication skills.
• Excellent organizational skills.
• Ability to advise the Finance Director in upgrading of accounting procedures and systems, as necessary.
• Ability to work efficiently with moderate direction.
• Knowledge of Fund Accounting principles and adherence to Generally Accepted Accounting Principles.
• Advanced proficiency in QuickBooks Professional, and QuickBooks Payroll.
• Advanced proficiency in Microsoft Excel and Access.
• Proficiency in Microsoft Office applications (Word, Outlook and Powerpoint)

Education and Experience:

• Minimum, Associates degree in the field of Accounting and/or Business Management.
• Bachelor’s degree in field of Accounting and/or Business Management preferred.
• Minimum of 3 years experience in similar position, preferably for a non-profit organization.
• Minimum of 2 years experience with QuickBooks Pro/Premium.
• Prior Human Resources experience preferred.
• Prior experience in non-profit housing, social services and/or real estate development highly preferred.

Benefits and Compensation:

This is a non-exempt, hourly position.  $12.00 to $16.00 per hour. DOE.

As a temporary employee, the incumbent is not eligible to participate in employer paid benefits.  This position may lead to permanent status, depending upon funding availability, at which time the incumbent may participate in paid vacation, sick time, and holidays.

To Apply:

Please e-mail cover letter and resume in either Word or PDF format to: accounting@townspeople.org.

Or, to apply in person, you may deliver your resume and cover letter to our Administrative Offices, located at: 4080 Centre Street, Suite 201, San Diego, CA 92103.

Only applicants selected for an interview will be contacted.  Only applicants selected for an initial interview will be required to complete a Company Application and Release of Information form. Failure to complete these documents will result in disqualification in eligibility for selection.

Townspeople is a drug free workplace.  As a condition of employment a criminal background check and drug screening may be performed prior to any possible offer of employment.

Townspeople is an equal opportunity employer.  The Company does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, veteran status or any other characteristic protected by applicable state and/or federal civil rights laws.

Principals Only, no phone calls or recruiters please.